Work shoulder-to-shoulder with a high-performing CEO at a leading investment firm – ideal for a polished, proactive EA who thrives in fast-paced environments and loves being the steady force behind the scenes.
Executive Assistant
in Professional Services PermanentJob Detail
Job Description
A New York-based investment firm is seeking a seasoned Executive Assistant to support the CEO in a fast-paced, high-stakes environment. This role is ideal for someone who thrives under pressure, operates with discretion, and anticipates needs before they arise.
Salary: $130-150K
Hours: 8:30am-5:30pm
Schedule: The role is on-site five days per week
Responsibilities:
- Provide day-to-day executive support including complex calendar and travel management
- Monitor and manage CEO’s inbox, prioritize requests, and draft communications
- Coordinate meetings, agendas, and follow-ups across internal and external stakeholders
- Keep the CEO organized with to-do lists, reminders, and proactive time management
- Act as a key liaison between the CEO and teams, investors, and external partners
- Anticipate needs and resolve issues before they arise
- Handle highly sensitive and confidential information with discretion
- Support occasional personal logistics and tasks to streamline the CEO’s day
Qualifications:
- Must have 10+ years of experience supporting a CEO or C-suite executive, ideally within financial services
- Bachelor’s degree required
- Excellent written and verbal communication skills
- Proficiency in Google Workspace, Slack, Zoom, and other modern collaboration tools
- Highly organized, detail-oriented, and able to prioritize effectively under pressure
- Strong emotional intelligence, sound judgment, and a calm, professional demeanor
- A proactive, no-task-too-small mindset and a “right-hand” mentality
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