Commercial Real Estate firm in NYC seeks an experienced Executive Assistant to support a 4 month temporary assignment during a parental leave. 4 days onsite, Fridays remote. Pay $40-45/hr. Must be comfortable supporting a team.
Executive Assistant
in Professional Services ContractJob Detail
Job Description
4 days onsite, Fridays remote. 8.30am-5.30pm
Pay $40-45/hr.
Must be comfortable supporting a team.
Responsibilities/Job Duties:
- Manage complex calendars, including scheduling meetings, coordinating calls, and proactively resolving scheduling conflicts.
- Schedule and coordinate lunch and dinner meetings, including making restaurant reservations.
- Answer phone calls and route to appropriate parties
- Manage executives’ calendars and schedule meetings
- Coordinate and book travel for those at the executive level
- Maintain professionalism and strict confidentiality with all materials
- Organize and set up meeting rooms when necessary
- Take meeting minutes and distribute them appropriately
- Maintain filing systems and databases
- Arrange for notarization of documents as needed.
- Other administrative and clerical tasks as necessary
Qualifications:
- Proven experience supporting senior executives in a fast-paced corporate environment.
- Strong written and verbal communication
- Exceptional organizational and time management abilities.
- Ability to maintain confidentiality
- Advanced proficiency with Microsoft Office and Google Suite
- Must be vaccinated against Covid19
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