Litigation Legal Secretary

Title: Litigation Legal Secretary

Primary Responsibilities:

• Manage attorney calendars, coordinate meetings, book travel, and arrange video and conference calls
• Draft, proofread, edit, and finalize legal documents including pleadings, letters, and briefs
• Format, file, and organize electronic and hard copy case documents in accordance with firm and court guidelines
• Prepare and submit expense reports and legal billing documentation
• Monitor and enter attorney time entries; follow up on missing submissions and revisions
• Conduct research and route correspondence and court filings as needed
• Handle incoming calls and emails professionally; liaise with clients and internal departments on behalf of attorneys
• Maintain and organize case files in compliance with firm records protocols
• Support visiting attorneys and firm leadership when needed
• Coordinate mailings, maintain contact lists, and manage practice group updates and internal workflows
• Handle special projects and overflow work as assigned

Key Qualifications:

• 2–10+ years of administrative support experience in a legal or professional services setting
• Demonstrated familiarity with litigation support processes, legal terminology, and court procedures
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); ability to learn firm-specific tools (e.g., DMS)
• Typing speed of 60–70 WPM preferred
• Strong communication skills and professional demeanor
• Meticulous attention to detail with excellent organizational and time management abilities
• Adaptable mindset and ability to anticipate team needs
• High degree of discretion and professionalism when handling sensitive materials
• Demonstrated ability to manage multiple deadlines and priorities