Legal Assistant Specialist- Transportation & Space

Legal Assistant Specialist- Transportation & Space

Overview:

This position provides legal assistant support to the attorneys in the Transportation & Space practice.

Responsibilities:

• Strong, independent and proactive work ethic

• Desire to become an integral member of the Transportation & Space team

• Coordinate legal assistant assignments and workflow within the practice

• Mentor new legal assistants in the Transportation & Space practice

• Provide guidance on best practices and firm policies for Associates within the practice

• Conduct and compile research, maintain/update working group lists and organize due diligence documents

• Prepare and distribute signature packets to deal participants

• Draft form documents/correspondence for deal participants

• Draft letters to clients and other counsel

• Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC

• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations

• Prepare responses to auditor requests

• Notarize documents, assist with notary authentication and apostilling/consularization of documents

• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads)

• Assist with the EDGAR filing process

• Assist with deal closings generally

• Prepare, update and review deal closing checklists

• Prepare and organize closing sets in electronic and paper format and deal documents in relevant databases

• Other responsibilities as they may be assigned from time-to-time

Qualifications:

• A 4-year college degree is required

• At least 5 years of experience (aviation experience preferred)

• Strong client service and demonstrated written and oral communication skills

• Ability to handle and complete multiple projects simultaneously with minimal supervision

• Strong organizational skills and an ability to prioritize

• Ability to meet deadlines and work well under pressure

• Strong attention-to-detail, spelling and grammar skills

• Ability to think critically and analytically, and exhibit sound judgment

• Flexible and available to work overtime as needed (includes evening and weekend)

• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat

• Become a notary public within the first 6 months of employment

• Available to report to work on regularly scheduled days and at the scheduled hour