Executive Administrative Assistant

Our client in the nonprofit space is seeking an Executive Administrative Assistant in the New York metro area for a mostly remote position. The role pays up to $60K annually.

Key Responsibilities

Executive Support

• Manage the Executive Director’s calendar, meetings, and travel.
• Prepare correspondence, reports, and presentations.
• Coordinate logistics for internal/external meetings, including board meetings.
• Serve as liaison between the Executive Director and stakeholders.

CRM & Data Management

• Maintain and update donor records in Neon CRM.
• Generate donor and fundraising reports for board and development use.
• Ensure data accuracy across platforms and support donor communications.

Bookkeeping & Finance

• Record and categorize transactions in QuickBooks.
• Support expense tracking, reconciliations, and financial reporting.
• Assist with audits, invoicing, and employee reimbursements.

Qualifications

• 3+ years of administrative experience (nonprofit experience preferred).
• Familiarity with CRM systems (Neon) and bookkeeping software.
• Proficient in Microsoft Office and Google Workspace.
• Highly organized with strong attention to detail.
• Discreet and comfortable working both independently and collaboratively.