Legal Administrative Support Specialist

A litigation-focused law firm in Midtown Manhattan is seeking a proactive and detail-oriented Legal Administrative Support Specialist to assist a team of attorneys and paralegals.

Hybrid schedule: 3 days per week

Hours: 11:30am–7:30pm

Base salary: $90–110K + paid overtime

Responsibilities:

• Format and edit a range of legal documents including motions, briefs, and complaints using Microsoft Word and PDF tools

• Draft basic correspondence, forms, and other materials at attorney direction

• Manage calendars, schedule meetings, and coordinate hearings and depositions

• Arrange domestic travel and handle related logistics for attorneys

• Track and enter billable time; manage attorney expense reporting and credit card accounts

• Check and respond to requests via a shared administrative inbox

• Provide general administrative support such as scanning, filing, photocopying, and occasional reception coverage

• Participate in internal admin team meetings and training sessions as required

Qualifications:

• At least 2 years of administrative experience in a law firm; 5–10 years strongly preferred

• Advanced proficiency in Microsoft Word formatting (styles, tables, TOC) and PDF editing

• Familiarity with Excel; ability to manage spreadsheets and data entry

• Strong grammar, proofreading, and document review skills

• Proactive, organized, and adaptable with a "no task too small" mindset

• Excellent communication skills and a team-player attitude

• High level of discretion and professionalism when handling confidential information