Executive Assistant

Our client is seeking an experienced Executive Assistant to support a member of the C-Suite and 4 VPs and SVPs in their office in downtown Manhattan. The position is 5 days on-site. The salary range is 100K-120K plus a bonus and benefits package. Candidates must have experience supporting multiple executives and PowerPoint skills.

Responsibilities: 

• Provide high-level administrative support for executives and team. 
• Handle complex, changing calendars, scheduling in-person and virtual meetings, book physical conference rooms, and set up virtual meeting rooms 
• Schedule domestic and international travel arrangements, book car services & hotels, manage visas and Covid requirements for travel 
• Prepare meeting materials in advance, ship marketing materials ahead of time for meetings 
• Take meeting minutes as requested 
• Create and edit documents, reports, presentations, and marketing files as needed 
• Support other assistants and executives as needed 

Requirements:  

• BA degree preferred 
• 5+ years of a high paced administrative experience supporting 4-5+ Executives
• Experience in Financial Services is a plus  
• Must maintain confidentiality, have fantastic organizational skills, be a team player and take initiative 
• Willing to work independently and prioritize multiple tasks 
• Proficient knowledge of Microsoft Outlook, Excel, and Word