Project Administrative Assistant

Overview

• Join as a Project Administrative Assistant supporting operations in Baltimore, MD.
• Provide administrative support for a major infrastructure project.
• Handle general office tasks and assist with the badging process.
• Work closely with project managers and team members.
• Utilize Microsoft Office Suite for documentation and communication.
• Maintain accurate files and data systems.
• Position is full-time, on-site, with potential for extension.
• Contribute to a high-impact project in a dynamic environment.

Key Responsibilities & Duties

• Assist with the badging process for site access.
• Greet and direct visitors professionally and courteously.
• Coordinate schedules and manage calendars effectively.
• Perform general administrative duties to support daily operations.
• Utilize Microsoft Word, Excel, and Outlook for communication and documentation.
• Maintain organized files and data systems with precision.
• Support project managers with documentation and workflow tasks.
• Assist with invoice processing and tracking as needed.

Job Requirements

• High School Diploma or GED required.
• Minimum of 3 years of administrative experience; 5 years preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication and organizational skills essential.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with construction or infrastructure projects is advantageous.
• Position is on-site, five days a week.
• Contract projected to run through June 2026 with extension potential.