Executive Assistant

Overview

• Join a dynamic law firm as an Executive Assistant in Los Angeles, providing comprehensive administrative and office management support.
• Collaborate with attorneys, case managers, and the CFO to ensure smooth operations and effective communication.
• Support a growing team of legal professionals, contributing to high-stakes litigation and advocacy efforts.
• Engage in a fast-paced environment, showcasing organizational and multitasking skills.
• Work on-site in a professional setting, maintaining confidentiality and discretion.
• Assist with onboarding new hires, coordinating office logistics, and liaising with building management.
• Contribute to the firm’s mission-oriented work in civil rights and public interest law.
• Opportunity to grow professionally within a collaborative and supportive team environment.

Key Responsibilities & Duties

• Provide executive administrative support to attorneys, managing complex calendars and preparing legal documents.
• Coordinate travel logistics, expense reconciliations, and reimbursement requests with precision and efficiency.
• Serve as the primary administrative professional, handling phone calls, mail, and document preparation.
• Liaise with building management and vendors, ensuring smooth office operations and maintenance.
• Assist with onboarding processes, IT setup, and office space preparation for new hires.
• Contribute to emergency response, disaster recovery, and business continuity planning efforts.
• Collaborate on firm events, programs, and projects, supporting the overall administrative team.
• Demonstrate sound judgment, professionalism, and attention to detail in all communications and tasks.

Job Requirements

• Bachelor’s degree required, with at least four years of administrative experience in a law firm or similar environment preferred.
• Advanced computer skills, including proficiency in MS Word, Outlook, Excel, and document management systems.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal, with top-notch spelling and grammar abilities.
• Ability to maintain confidentiality and demonstrate sensitivity to private matters.
• Versatility and adaptability to shifting demands and a dynamic work environment.
• Proactive ownership of tasks, with a strong customer-service orientation and teamwork mindset.
• Enthusiasm for contributing to the firm’s mission-oriented work in civil rights and public interest law.