Office Assistant

Overview

• Provide administrative support and manage office operations in a professional setting.
• Deliver exceptional customer service and serve as the first point of contact.
• Assist with conference room setup and breakdown for meetings and events.
• Take inventory and place orders for office snacks and refreshments.
• Support the Human Resources department with administrative tasks and inbox management.
• Collaborate with IT for equipment returns and processing.
• Coordinate onsite interviews and room setup for the Talent Acquisition team.
• Assist with employee recognition activities and events.
• Maintain a positive and welcoming office environment.

Key Responsibilities & Duties

• Greet guests warmly and provide excellent customer service.
• Sort and distribute mail, and manage shipping codes for HR.
• Reset passwords and process return mail for HR-related documents.
• Support marketing initiatives by managing promotional items and swag.
• Assist with building and office access, including parking coordination.
• Provide administrative support for executive assistants and office personnel.
• Partner with IT to handle employee equipment returns and processing.
• Coordinate onsite interviews and ensure conference room readiness.
• Contribute to employee recognition and engagement activities.

Job Requirements

• High School Diploma or equivalent required; proven administrative experience preferred.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills with a positive attitude.
• Ability to work independently and collaboratively as part of a team.
• Physical ability to sit or stand for extended periods in a professional setting.
• Proof of COVID-19 vaccination required; accommodations considered for valid reasons.
• Experience in handling administrative tasks and supporting multiple departments.
• Strong interpersonal skills to maintain a welcoming office environment.