administrative assistant

Overview

• Join a dynamic health sciences school as an Administrative Assistant on a contract basis, providing essential support to ensure smooth operations.
• Work onsite in a collaborative environment, handling administrative tasks and contributing to the team's success.
• Utilize your proficiency in Microsoft Office Suite to manage databases, calendars, and workflows effectively.
• Engage in event planning, order placement, and reimbursement processing to support departmental activities.
• Demonstrate strong communication skills, including professional telephone etiquette and written correspondence.
• Contribute to a fast-paced environment, managing competing priorities with attention to detail and multitasking abilities.
• Enjoy a consistent schedule with hours Monday to Thursday and Friday, including a one-hour lunch break daily.
• Collaborate with a dedicated team to ensure the success of the health sciences school’s operations.

Key Responsibilities & Duties

• Provide general office and administrative support to the health sciences school, ensuring efficient daily operations.
• Manage databases, calendars, and workflows using Microsoft Office Suite tools to maintain organization.
• Plan and coordinate events, including logistics and communication with stakeholders.
• Place orders, process reimbursements, and handle work orders to support departmental needs.
• Demonstrate effective verbal and written communication skills, ensuring professional interactions.
• Maintain attention to detail and prioritize tasks to meet deadlines in a fast-paced environment.
• Provide professional telephone etiquette and manage correspondence with internal and external contacts.
• Collaborate with team members to support the health sciences school’s mission and objectives.

Job Requirements

• Associate degree or equivalent education required, with entry-level experience in administrative roles preferred.
• Minimum of 3 years of experience in administrative support or related fields.
• Proficiency in Microsoft Office Suite (Access, Word, Excel, Outlook, PowerPoint) is essential.
• Strong attention to detail, multitasking skills, and ability to manage competing priorities effectively.
• Excellent typing skills and general office capabilities, including database and calendar management.
• Effective verbal and written communication skills, including professional telephone etiquette.
• Experience in event planning, order placement, and reimbursement processing preferred.
• Must not be a graduate of the hiring organization to meet eligibility requirements.