Executive Assistant

Overview

• Support the Executive Director in managing daily operations and communications effectively.
• Coordinate schedules, meetings, and travel arrangements for seamless executive functioning.
• Draft and manage correspondence, contracts, and client inquiries with precision.
• Provide administrative and sales support, including budget and proposal creation.
• Handle office-related tasks and errands with discretion and efficiency.
• Collaborate with team members to ensure smooth project execution.
• Opportunity to work in a dynamic and fast-paced event entertainment industry.
• Travel domestically and internationally as required for executive support.

Key Responsibilities & Duties

• Organize and prioritize meetings, calls, and calendars for effective time management.
• Manage inbox, draft responses, and ensure timely follow-ups on communications.
• Prepare budgets, proposals, and contracts to support sales activities.
• Coordinate travel logistics, including flights, accommodations, and itineraries.
• Perform administrative tasks and manage expense reports accurately.
• Assist with office-related and personal errands as needed.
• Collaborate with team members to facilitate project execution and client satisfaction.
• Anticipate executive needs and proactively prepare for upcoming tasks.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 2-3 years of experience in administrative or sales assistant roles.
• Strong technical aptitude with proficiency in Google and Microsoft Office Suites.
• Exceptional organizational skills and ability to manage multiple priorities.
• Excellent verbal and written communication skills, including warm phone communication.
• Ability to work in a high-pressure environment with self-motivation.
• Knowledge of Salesforce is a plus but not required.
• Trustworthy and discreet with confidential information.