Legal Secretary

Overview

• Provide comprehensive administrative support to legal professionals in a dynamic law firm environment.
• Coordinate office procedures and maintain efficient workflows to meet organizational goals.
• Assist with document preparation, including formatting, proofreading, and finalizing legal documents.
• Manage multiple assignments, ensuring timely completion of administrative tasks.
• Facilitate client onboarding processes, including conflict checks and billing assignments.
• Coordinate travel arrangements and process expense reports for legal professionals.
• Maintain accurate electronic and hardcopy client files using document management systems.
• Schedule meetings, conferences, and appointments, ensuring seamless coordination.
• Collaborate with various departments to complete tasks effectively and efficiently.

Key Responsibilities & Duties

• Prepare, format, and edit legal documents, ensuring compliance with firm standards.
• Organize and prioritize workloads to meet deadlines and client requirements.
• Proofread documents for accuracy, grammar, and syntax before finalization.
• Coordinate travel arrangements and process related expense reports.
• Manage lawyers' time entries to comply with billing requirements and firm policies.
• Schedule and facilitate meetings, conferences, and appointments using firm software.
• Maintain calendars, contacts, and client information accurately and securely.
• Collaborate with support staff and departments to ensure task completion.
• Ensure a safe and organized work environment, adhering to firm standards.

Job Requirements

• High school diploma or GED required; additional certifications preferred.
• Minimum of 4 years of relevant experience; 5 years preferred.
• Proficiency in Microsoft Office Suite and legal-specific software applications.
• Ability to type accurately at a minimum of 60 words per minute.
• Strong knowledge of legal terminology and document formats.
• Experience with document management systems and electronic repositories.
• Excellent organizational and multitasking skills in a fast-paced environment.
• Effective collaboration and communication skills with peers and superiors.
• Commitment to maintaining confidentiality and professionalism.