Facilities Coordinator

Overview

• Serve as a Facilities Coordinator, ensuring smooth daily operations and maintaining a professional, clean office environment.
• Provide logistical support for events, catering setups, and facility maintenance tasks.
• Collaborate with internal teams and external vendors to ensure service excellence.
• Monitor and administer work-order systems for timely completion of requests.
• Assist with desk arrangements for new hires and departing employees.
• Perform regular health and safety inspections and ensure compliance with standards.
• Maintain pantry supplies and oversee cleanliness across multiple office floors.
• Support reception during breaks and lunch hours as needed.

Key Responsibilities & Duties

• Administer and monitor work-order systems, ensuring requests are assigned and completed promptly.
• Coordinate catering setups and ensure proper cleanup for meetings and events.
• Perform health and safety inspections, maintaining emergency equipment and compliance.
• Collaborate with property managers and building staff to address facility needs.
• Assist with desk setups for new hires and cleanup for departing employees.
• Ensure pantry supplies are stocked and maintain cleanliness across office floors.
• Provide reception coverage during breaks and lunch hours.
• Support sustainability initiatives and maintain occupancy database accuracy.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 1 year of experience in facilities coordination or hospitality roles.
• Strong organizational skills and ability to work independently without micromanagement.
• Proficiency in managing work-order systems and vendor coordination.
• Excellent communication skills and ability to collaborate with diverse teams.
• Commitment to maintaining a clean and professional office environment.
• Flexibility to cover reception duties and adapt to dynamic office needs.
• Experience in event logistics and catering setups preferred.