Administrative Assistant temp

Overview

• Provide administrative support within the School of Health Sciences, ensuring smooth operations and effective communication.
• Assist with database management, calendar scheduling, and event coordination for the department.
• Handle reimbursements, work orders, and workflows with accuracy and efficiency.
• Maintain proficiency in Microsoft Office Suite for document creation and data management.
• Demonstrate strong attention to detail and multitasking abilities in a dynamic environment.
• Ensure professional verbal and written communication, including telephone etiquette and correspondence.
• Support general office tasks and administrative duties as needed.
• Collaborate with team members to meet deadlines and achieve departmental goals.

Key Responsibilities & Duties

• Manage departmental databases, ensuring data accuracy and accessibility.
• Coordinate schedules and maintain calendars for faculty and staff.
• Organize and execute event planning activities, including logistics and communication.
• Process reimbursements and work orders in compliance with institutional policies.
• Prepare documents and presentations using Microsoft Office Suite tools.
• Provide professional telephone and email communication support.
• Assist in workflow management and administrative processes.
• Ensure confidentiality and professionalism in handling sensitive information.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably in a related field.
• Minimum of 3 years of administrative experience, preferably in an academic setting.
• Proficiency in Microsoft Office Suite, including Access, Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and ability to manage competing priorities effectively.
• Excellent verbal and written communication skills, including professional telephone etiquette.
• Demonstrated ability to multitask and work in a fast-paced environment.
• Experience with database management, event planning, and workflow coordination preferred.
• Ability to work on-site during specified hours with flexibility for extended duration.