Receptionist

Overview

• Provide front desk support and administrative assistance in a professional office environment.
• Serve as the first point of contact for visitors and staff inquiries.
• Maintain a welcoming and organized reception area for efficient operations.
• Handle incoming calls, emails, and correspondence promptly and professionally.
• Coordinate scheduling and appointments to support office workflows.
• Assist in administrative tasks, including data entry and record management.
• Collaborate with team members to ensure smooth daily operations.
• Support special projects and initiatives as directed by management.

Key Responsibilities & Duties

• Greet and assist visitors, ensuring a positive and professional experience.
• Answer and direct phone calls to appropriate departments or personnel.
• Maintain and update office records and documentation as needed.
• Coordinate meeting room bookings and prepare spaces for use.
• Monitor and order office supplies to maintain inventory levels.
• Assist in organizing company events and meetings as required.
• Ensure compliance with office policies and procedures in daily operations.
• Provide support to other departments with administrative tasks.

Job Requirements

• Associate degree or equivalent education in a relevant field.
• Minimum of 3 years of experience in receptionist or administrative roles.
• Preferred 5 years of experience for advanced proficiency in responsibilities.
• Strong organizational and multitasking skills for efficient task management.
• Proficiency in office software and communication tools.
• Excellent interpersonal skills to interact with diverse individuals.
• Ability to work on-site in a professional office environment.
• Commitment to maintaining confidentiality and professionalism.