Grants Administrator

Overview

• Provide temporary administrative support to the grants payment team, ensuring efficient processing and management of grant-related tasks.
• Perform data entry and validation tasks, maintaining accuracy and compliance with organizational standards.
• Collaborate with internal teams to manage institution certifications and contact information within grants management systems.
• Assist in resolving payment holds by verifying institution certifications and tax statuses.
• Support email communication efforts, responding to inquiries and ensuring timely follow-ups.
• Contribute to the documentation of standard operating procedures for grants payment processes.
• Develop expertise in grants management systems and applications to enhance operational efficiency.
• Engage in special projects and data migration tasks as required by the team.

Key Responsibilities & Duties

• Manage institution certification processes, including profile reviews and tax status verification using GuideStar Charity Check.
• Address payment holds by validating certifications and resolving tax status issues.
• Oversee contact management and validation within grants management systems.
• Respond to email inquiries and manage shared inboxes effectively.
• Send reminders for internal reporting deadlines and external deliverables.
• Track and process grant refunds while maintaining accurate records.
• Document procedures using ProcessStreet and maintain project tracking logs.
• Prepare reports and schedules for meetings, including agenda creation.
• Participate in special projects, data migration, and cleanup efforts.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably in a relevant field.
• Minimum of 1 year of experience in administrative or grants-related roles.
• Strong attention to detail and ability to manage data accurately.
• Proficiency in grants management systems such as ProposalCentral and SmartSimple.
• Experience with tax status verification tools like GuideStar Charity Check.
• Excellent organizational and time management skills to meet deadlines.
• Ability to work onsite four days a week, with occasional remote work.
• Effective communication skills for managing inquiries and coordinating tasks.
• Willingness to assist with special projects and adapt to dynamic requirements.