Administrative Assistant

Overview

• Provide high-level administrative support to the executive team within a fast-paced financial services environment.
• Manage complex calendars, scheduling meetings, and coordinating appointments to ensure optimal time management.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional communication.
• Handle confidential information with discretion and maintain organizational standards.
• Prepare reports, presentations, and correspondence to support executive decision-making.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for executives.
• Ensure the smooth operation of daily administrative functions within the office environment.

Key Responsibilities & Duties

• Manage and prioritize executive calendars, ensuring efficient scheduling and conflict resolution.
• Coordinate and prepare materials for meetings, including agendas and presentations.
• Assist in the planning and execution of company events and initiatives.
• Maintain accurate records and documentation for reference and compliance purposes.
• Provide support in HR-related tasks, including onboarding and employee engagement activities.
• Monitor and manage office supplies and equipment to ensure operational efficiency.
• Collaborate with team members to improve administrative processes and workflows.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably in business administration or related field.
• Minimum of 5 years of experience in administrative support roles; 7 years preferred.
• Proven expertise in calendar management and scheduling in a corporate setting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Experience in financial services or similar industry is highly desirable.