Administrative Manager

Overview

• Lead administrative operations, overseeing professionals within the office or across business-aligned areas.
• Collaborate with executives and stakeholders to align administrative support with strategic priorities.
• Manage recruitment, onboarding, performance management, and leadership development for administrative staff.
• Engage in strategic initiatives to enhance scalability and efficiency within administrative functions.
• Ensure seamless operational efficiency and coverage across teams and business areas.
• Provide oversight and support for administrative committees and working groups.
• Foster a high-performing, collaborative team culture through engagement initiatives.
• Serve as a trusted advisor on HR and administrative matters within the organization.

Key Responsibilities & Duties

• Lead recruitment and selection processes, partnering with hiring managers and external talent partners.
• Oversee onboarding and offboarding procedures, ensuring structured integration plans for new hires.
• Manage performance cycles, including goal-setting, reviews, and feedback synthesis.
• Recommend compensation decisions in collaboration with HR and business leadership.
• Identify and implement training and development opportunities for administrative staff.
• Directly manage team leads and executive assistants, fostering professional growth.
• Conduct workforce planning reviews to maintain appropriate staffing levels.
• Collaborate with internal functions to ensure smooth policy and procedure rollouts.
• Support strategic initiatives to enhance operational efficiency and scalability.

Job Requirements

• Bachelor of Arts (BA) degree in a relevant field.
• 7–10 years of progressive administrative management experience in financial or professional services.
• Proven success in managing and developing large, diverse administrative teams.
• Strong talent management skills, including recruiting, performance management, and career development.
• Ability to balance operational oversight with strategic planning and execution.
• Excellent relationship-building skills with senior leaders and cross-functional teams.
• Experience in workforce planning and managing coverage models in dynamic environments.
• High level of professionalism and discretion in handling sensitive information.
• Strong communication, organizational, and problem-solving skills.