Program Assistant

Overview

• Support program operations by performing administrative tasks and coordinating activities to ensure smooth workflow.
• Assist in managing schedules, documentation, and communication for program staff and stakeholders.
• Provide logistical support for meetings, events, and program activities as needed.
• Maintain accurate records and ensure compliance with organizational policies and procedures.
• Collaborate with team members to address challenges and optimize program delivery.
• Contribute to the development and implementation of program initiatives and improvements.
• Communicate effectively with internal and external stakeholders to support program goals.
• Ensure timely completion of assigned tasks and adherence to deadlines.

Key Responsibilities & Duties

• Coordinate program activities and maintain schedules to ensure efficient operations.
• Prepare and manage documentation, reports, and correspondence related to program functions.
• Support program staff by providing administrative assistance and resolving logistical issues.
• Organize and facilitate meetings, workshops, and events as required.
• Monitor program progress and provide updates to stakeholders and management.
• Ensure compliance with organizational policies and procedures in all program activities.
• Assist in budget tracking and resource allocation for program initiatives.
• Provide excellent customer service and address inquiries related to program operations.

Job Requirements

• Associate of Arts (AA) degree or equivalent education and experience required.
• Minimum of 1 year of experience in administrative or program support roles.
• Preferred 3 years of experience in similar positions for enhanced proficiency.
• Strong organizational and multitasking skills to manage program activities effectively.
• Excellent communication skills for interacting with diverse stakeholders.
• Proficiency in office software and tools for documentation and scheduling.
• Ability to work on-site and collaborate with team members in a dynamic environment.
• Commitment to maintaining confidentiality and adhering to organizational policies.