Accounts Payable Coordinator

Overview

• The Accounts Payable Coordinator will manage vendor invoices and payments efficiently while ensuring compliance with policies and regulations.
• This role involves maintaining organized records and supporting process improvements within accounts payable operations.
• Collaborate with internal teams to resolve discrepancies and provide exceptional customer service.
• Opportunity to work remotely in a dynamic and fast-paced environment.
• Contribute to month-end closing processes and assist other accounting functions as needed.
• Play a vital role in maintaining vendor records and ensuring accurate information.
• Ideal for candidates with experience in high-volume invoice processing.
• Position offers potential for temp-to-perm transition based on performance.

Key Responsibilities & Duties

• Accurately prepare, record, verify, and process vendor invoices for goods and services.
• Respond promptly and professionally to vendor inquiries and resolve discrepancies.
• Maintain organized and complete documentation of transactions, including filing and recordkeeping.
• Ensure adherence to internal controls, company policies, and applicable external regulations.
• Obtain and validate W-9 forms for new vendor setup and ensure accuracy in vendor information.
• Review payment terms and ensure prompt processing to take advantage of available discounts.
• Identify and recommend opportunities for process improvement within accounts payable operations.
• Assist with month-end closing processes and support other accounting functions as needed.

Job Requirements

• High school diploma required; associate degree preferred.
• Minimum of 1 year of accounts payable experience; 2 years preferred.
• Proficiency in accounts payable processes and high-volume invoice handling.
• Strong organizational skills for maintaining accurate records and documentation.
• Ability to identify and recommend process improvements effectively.
• Knowledge of internal controls, company policies, and external regulations.
• Excellent communication skills for vendor and internal team interactions.
• Experience with month-end closing processes and supporting accounting functions.