Senior Payroll Coordinator

Overview

• The Senior Payroll Coordinator will oversee payroll operations, ensuring timely and accurate processing for a large workforce.
• Collaborate with the Payroll Manager to supervise payroll staff and ensure compliance with organizational policies.
• Utilize advanced payroll systems and tools to streamline processes and enhance efficiency.
• Contribute to the preparation of payroll-related documents, including tax forms and employee deductions.
• Support a diverse workforce, including unionized employees, in payroll management.
• Participate in special payroll initiatives and provide operational support as required.
• Maintain confidentiality and ensure adherence to organizational standards and regulations.
• Work in a hybrid environment, transitioning to remote work after initial onsite training.

Key Responsibilities & Duties

• Supervise and support payroll staff under the guidance of the Payroll Manager.
• Process bi-weekly and weekly payrolls using UKG systems and other tools.
• Manage employee deductions, direct deposits, garnishments, and voluntary contributions.
• Prepare and reconcile tax files, wage verification requests, and payroll subpoenas.
• Generate and analyze payroll reports to ensure accuracy and compliance.
• Issue manual checks, process pay cards, and manage payroll supplies.
• Ensure timely submission of payments to agencies and vendors.
• Participate in ad hoc payroll projects and initiatives as needed.

Job Requirements

• Bachelor's degree in a related field or equivalent experience required.
• Minimum of three years in payroll/accounting; six years preferred.
• Fundamental Payroll Certification or Certified Payroll Professional credential preferred.
• Proficiency in payroll systems like UKG and ADP; SQL knowledge advantageous.
• Experience with union payroll and prevailing wage knowledge preferred.
• Strong organizational skills and attention to detail required.
• Effective communication skills for verbal instruction and customer service.
• Ability to work collaboratively and adapt to a hybrid work environment.