Recruiting Coordinator

Overview

• Coordinate recruitment and administrative tasks to support organizational goals and ensure efficient operations within a mission-driven environment.
• Manage scheduling, material preparation, and meeting execution for leadership and team members.
• Oversee applicant tracking system functionality and provide troubleshooting support to staff.
• Administer programs such as internships, employee referrals, and third-party temporary workers.
• Maintain compliance with legal requirements through accurate documentation and record-keeping.
• Analyze data and generate reports to support strategic decision-making processes.
• Collaborate with HR and leadership teams to support training and performance management initiatives.
• Develop and maintain organizational systems for recruiting files, resources, and templates.

Key Responsibilities & Duties

• Coordinate calendars for leadership, ensuring efficient scheduling and agenda preparation.
• Respond to inquiries from staff and external parties, providing timely resolutions.
• Facilitate job change memorandums and notifications, ensuring proper documentation and compliance.
• Support onboarding processes and maintain accurate employee records.
• Assist in the development of standardized processes and documentation for organizational efficiency.
• Generate reports and analyze data to provide insights for HR and leadership teams.
• Coordinate projects across departments, ensuring timely progress and proactive risk management.
• Monitor procurement requests and contract statuses, ensuring alignment with organizational needs.

Job Requirements

• Bachelor’s degree in Human Resources or related field preferred.
• 3-5 years of experience in administrative roles within professional environments.
• Proficiency in MS Office Suite, Applicant Tracking Systems, and Human Capital Management systems.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent communication and interpersonal skills for collaboration and relationship building.
• Experience handling confidential materials with discretion and professionalism.
• Ability to analyze data and generate actionable insights for strategic planning.
• Knowledge of employment laws and industry trends to support HR initiatives.