Billing Coordinator – Temporary

Overview

• Provide billing support for a legal firm during a temporary assignment covering maternity leave.
• Work closely with attorneys and clients to ensure accurate billing processes.
• Utilize SurePoint software to manage billing and accounting tasks effectively.
• Handle client and attorney inquiries regarding billing, payments, and reports.
• Ensure compliance with retainer agreements and update rates accordingly.
• Assist with time entries and monthly timesheet collections.
• Prepare and distribute prebills and finalized bills for attorney review.
• Provide backup for disbursement charges and enter soft cost disbursements.
• Research and post cash receipts while maintaining detailed records.

Key Responsibilities & Duties

• Prepare prebills for attorney distribution and finalize billing documents.
• Respond to attorney and client inquiries regarding billing, ledgers, and payments.
• Manage time entries and follow up on missing timesheets.
• Conduct conflict checks and create flat fee bills as required.
• Complete new matter memos and update rates per retainer agreements.
• Provide backup for disbursement charges and enter soft cost disbursements.
• Research and post cash receipts, maintaining accurate financial records.
• Assist with responding to inquiries about billed, unbilled, unpaid amounts, and cash receipts.
• Ensure professional communication with attorneys and staff regarding billing matters.

Job Requirements

• Associate of Science degree in a relevant field is required.
• Minimum of 2 years of experience in billing or accounting roles, with 5 years preferred.
• Proficiency in SurePoint software and Excel is essential.
• Strong understanding of accounting processes, including billed, unbilled, unpaid amounts, and cash receipts.
• Ability to communicate professionally with attorneys and staff.
• Availability to work on-site from 9 am to 5 pm, with overtime as needed.
• Experience in handling client requests and providing detailed billing information.
• Capability to manage time entries and ensure compliance with retainer agreements.
• Attention to detail and ability to handle multiple billing tasks efficiently.