Accounts Payable Specialist

Overview

• The Accounts Payable Specialist will manage invoice processing, payment scheduling, and vendor relations, ensuring accurate and timely financial transactions.
• Collaborate with internal teams to resolve discrepancies between purchase orders and vendor invoices.
• Maintain and reconcile accounts payable schedules, ensuring compliance with payment deadlines.
• Handle ACH setups, credit card payments, and employee reimbursements efficiently.
• Respond to vendor inquiries and reconcile vendor statements accurately.
• Ensure proper documentation and setup for new vendors, including W-9 forms.
• Assist in reconciling monthly transactions and managing credit applications.
• Support fulfillment freight transactions and rebate qualification processes.
• Contribute to maintaining organized records and efficient financial operations.

Key Responsibilities & Duties

• Process invoices daily using NetSuite and ensure accurate data entry.
• Investigate and resolve discrepancies between purchase orders and vendor invoices.
• Prepare and reconcile weekly aged payables schedules for timely payments.
• Handle ACH setups and credit card payments, adhering to approval protocols.
• Reimburse employees for business-related expenses and maintain accurate records.
• Respond promptly to vendor inquiries and manage vendor statement reconciliations.
• Create new vendor profiles, ensuring compliance with documentation requirements.
• Reconcile monthly transactions and address discrepancies effectively.
• Support financial operations related to freight transactions and rebate qualifications.

Job Requirements

• Bachelor of Arts (BA) degree in a relevant field is required.
• Minimum of 1 year of experience in accounts payable or related roles.
• Preferred 3 years of experience in accounts payable or financial operations.
• Proficiency in Microsoft Word, Excel, and NetSuite software.
• Strong organizational and multitasking skills for managing multiple accounts.
• Excellent verbal communication and interpersonal skills for vendor relations.
• Knowledge of bookkeeping and accounting principles is essential.
• Ability to reconcile invoices and identify areas of concern effectively.
• Confidence in handling data entry and payment processing tasks.