Sales Administrator

Overview

• Provide logistical support to facilitate order contract fulfillment within the Chemicals Department.
• Work under minimal supervision, applying knowledge of compliance regulations and risk management operations.
• Handle purchase orders, sales confirmations, and contracts using SAP systems.
• Negotiate sales and purchase terms with customers and suppliers to finalize contracts.
• Prepare and review shipping documents for customs, brokers, customers, and banks.
• Ensure timely payments to suppliers and vendors while managing accounts receivable.
• Monitor inventory levels and negotiate freight rates to optimize profitability.
• Analyze transportation options to ensure efficient and cost-effective deliveries.
• Provide guidance and support to team members and assist with compliance updates.

Key Responsibilities & Duties

• Issue and evaluate purchase orders, sales confirmations, and contracts in SAP.
• Negotiate detailed letters of credit with banks to ensure timely payments.
• Prepare and process ISF filings to comply with customs regulations.
• Create detailed spreadsheets for invoice control, shipment reports, and inventory reconciliations.
• Communicate with compliance departments regarding customs and EPA regulations.
• Close monthly ledgers and resolve discrepancies effectively.
• Provide aged inventory reports and study new trade regulations.
• Analyze information to suggest solutions for complex logistical issues.
• Support team members during absences and ensure operational continuity.

Job Requirements

• Bachelor’s Degree in a relevant field is required.
• Minimum of 5 years of related experience in import/export procedures and logistics.
• Proficiency in Microsoft Office and familiarity with SAP systems.
• Knowledge of EPA regulations and compliance requirements.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Effective communication skills for interaction with internal and external stakeholders.
• Experience in negotiating freight rates and managing inventory levels.
• Accountability for achieving financial targets and maintaining confidentiality.