Legal Secretary

Overview

• Provide comprehensive administrative support to legal professionals in a dynamic law firm environment.
• Coordinate office procedures and workflows to ensure efficiency and compliance with firm policies.
• Assist with document preparation, formatting, and proofreading for transactional and litigation clients.
• Manage client onboarding processes, including conflict checks and billing assignments.
• Support multiple lawyer assignments, organizing clerical functions to meet administrative and client needs.
• Coordinate travel arrangements and process expense reports for legal professionals.
• Maintain accurate client files and records using document management systems.
• Schedule and organize meetings, conferences, and appointments using firm-specific software.
• Ensure a safe and organized work environment while adhering to firm standards.

Key Responsibilities & Duties

• Prepare, format, and finalize legal documents, correspondence, and memoranda with accuracy and attention to detail.
• Collaborate with peers and support staff to meet firm and client goals efficiently.
• Manage lawyer time entries, ensuring compliance with client billing requirements.
• Coordinate travel arrangements and process related expenses for legal professionals.
• Proofread documents to ensure grammatical and syntactical accuracy.
• Handle incoming and outgoing communications, including mail and telephone calls.
• Schedule and coordinate meetings, conferences, and appointments using firm-specific tools.
• Maintain client information and calendars using firm software and procedures.
• Support client billing processes in collaboration with billing services.

Job Requirements

• High school diploma or GED required; additional certifications are advantageous.
• Minimum of 5 years of relevant experience in legal administrative support.
• Proficiency in Microsoft Office Suite, NetDocs, Adobe Pro, and other legal-specific software.
• Ability to type accurately at a minimum speed of 60 words per minute.
• Strong knowledge of legal terminology and document formats.
• Experience in coordinating travel arrangements and managing expense reports.
• Excellent organizational and multitasking skills to manage multiple assignments.
• Ability to maintain confidentiality and demonstrate professionalism in all interactions.
• Familiarity with document management systems and client billing processes.