Administrative Assistant

Overview

• Provide administrative support in a professional office environment, focusing on word processing and receptionist duties.
• Act as the primary receptionist for the fifth floor, ensuring excellent client service and phone handling.
• Perform backup reception duties, assisting the main receptionist as needed.
• Utilize strong interpersonal skills to interact effectively with clients and colleagues.
• Handle basic word processing tasks, ensuring accuracy and timeliness.
• Maintain a professional demeanor and contribute to a positive work environment.
• Work on-site 4-5 days a week, adhering to the schedule and organizational policies.
• Support administrative operations through effective organization and task management.

Key Responsibilities & Duties

• Greet visitors and manage incoming calls, ensuring a professional and welcoming atmosphere.
• Perform word processing tasks, including document formatting and editing.
• Provide relief and backup support for the main receptionist during busy periods or absences.
• Coordinate with team members to ensure smooth administrative operations.
• Maintain office supplies and assist with inventory management.
• Support various administrative tasks, including scheduling and correspondence management.
• Ensure compliance with organizational policies and procedures in daily activities.
• Contribute to the overall efficiency and effectiveness of the office environment.

Job Requirements

• Minimum of 1 year of administrative or receptionist experience; 2 years preferred.
• Proficiency in word processing software and basic computer applications.
• Strong interpersonal and communication skills, both verbal and written.
• Ability to work on-site 4-5 days a week, adhering to the schedule.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Professional demeanor and commitment to providing exceptional client service.
• High attention to detail and accuracy in administrative tasks.
• Ability to adapt to changing priorities and support team needs effectively.