Accounts Payable Specialist

Overview

• Contribute to the accounting team by managing accounts payable processes and ensuring timely and accurate payment handling.
• Assist with invoice coding, vendor file management, and payment processing under the guidance of the Accounting Manager.
• Support monthly closing activities and annual audits by preparing journal entries and reconciliations.
• Maintain detailed financial records and ensure compliance with internal controls and established policies.
• Collaborate with departments to resolve invoice discrepancies and address payment issues with vendors.
• Develop knowledge in accounting practices and stay updated on changes in guidelines and procedures.
• Provide administrative support to management and assist with ad hoc financial analyses as needed.
• Opportunity to contribute to a dynamic team environment and enhance professional accounting skills.

Key Responsibilities & Duties

• Process purchase orders, invoices, and petty cash transactions, ensuring proper documentation and authorization.
• Prepare and file accounts payable documents, reports, and 1099 forms accurately and timely.
• Resolve vendor payment issues and collaborate with departments to address invoice discrepancies.
• Perform daily and monthly reconciliations and assist with closing activities.
• Prepare journal entries and financial transactions to maintain accurate general ledger records.
• Provide backup support for other accountants and assist with day-to-day financial activities.
• Organize and maintain detailed financial records using manual and automated methods.
• Ensure adherence to internal controls and compliance with financial policies and procedures.

Job Requirements

• Bachelor’s Degree in accounting, finance, or a related field preferred; Associate’s Degree with additional experience considered.
• Minimum of two years of accounting experience, including accounts payable; government experience preferred.
• Proficiency in Microsoft Excel and familiarity with database/ERP accounting software.
• Basic knowledge of GAAP and internal control practices; understanding of fund accounting is advantageous.
• Strong organizational skills and ability to maintain detailed financial records.
• Effective verbal and written communication skills for interacting with vendors and team members.
• Must demonstrate residency in Allegheny County at the time of employment and maintain residency throughout employment.