Excel in a dynamic role supporting a high-performing team. Enhance operational efficiency through proactive administrative management. Develop expertise in investor relations and business development.
Executive Assistant
in Marketing & Sales PermanentJob Detail
Job Description
Overview
- Serve as an Executive Assistant within the Global Business Development and Investor Relations Team, supporting operational and administrative functions.
- Coordinate calendars, meetings, and travel arrangements for an 8-person team, ensuring smooth daily operations.
- Act as the primary liaison for professional and logistical needs, optimizing stakeholder efficiency.
- Enhance team operations through proactive organization and continuous improvement initiatives.
- Maintain professionalism, discretion, and composure in all interactions with stakeholders.
- Contribute to the planning and execution of investor events, meetings, and other team activities.
- Support the team in achieving strategic goals through effective administrative management.
Key Responsibilities & Duties
- Manage internal and external meetings, including scheduling, agenda preparation, and conference room coordination.
- Oversee comprehensive travel planning, ensuring adherence to preferences and cost containment policies.
- Prepare and process expense reports, ensuring accuracy and timely submission.
- Assist in planning and executing investor events, AGMs, and other team-related activities.
- Record minutes of meetings and provide thorough documentation as needed.
- Optimize team operations through proactive problem-solving and organizational enhancements.
- Utilize Salesforce and other tools to manage data and prepare meeting notes effectively.
Job Requirements
- Associate of Arts degree required; Bachelor’s degree preferred.
- Minimum of 5 years of administrative experience in a fast-paced corporate environment.
- Proficiency in MS Office, Google Suite, and Salesforce; familiarity with AI applications is a plus.
- Exceptional organizational, prioritization, and attention-to-detail skills.
- Strong oral and written communication abilities with high professionalism and discretion.
- Ability to manage complex calendars, travel arrangements, and stakeholder relationships.
- Responsive and adaptable to dynamic priorities in a hybrid work environment.
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