Receptionist

Overview

• Serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment.
• Manage daily reception operations, including greeting guests, handling inquiries, and maintaining office amenities.
• Support multi-office operations by coordinating tasks and assignments independently and collaboratively.
• Provide proactive administrative support to ensure smooth office functionality and guest satisfaction.
• Collaborate with catering vendors to meet employee and guest needs effectively.
• Maintain cleanliness and organization of office spaces, including lobby and café areas.
• Handle incoming calls professionally, relaying messages and connecting callers appropriately.
• Contribute to a positive and collaborative team environment within a dynamic workplace.

Key Responsibilities & Duties

• Greet and assist visitors, ensuring a positive experience and directing them to the appropriate contacts.
• Answer and manage incoming calls, providing accurate information and connecting callers as needed.
• Order and oversee stocking of office supplies, including pantry and café items.
• Coordinate with catering vendors to ensure timely and appropriate preparation for events and meetings.
• Maintain cleanliness and organization of reception and common areas, ensuring a professional appearance.
• Assist with administrative tasks and time-sensitive projects as required.
• Collaborate with team members to ensure timely completion of assignments and operational efficiency.
• Provide support during nights and weekends when necessary to meet organizational needs.

Job Requirements

• Bachelor’s degree from an accredited college or university is required.
• Minimum of 4 years of administrative or hospitality experience; financial setting preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and PowerPoint.
• Strong organizational skills, attention to detail, and ability to prioritize tasks effectively.
• Excellent interpersonal, communication, and problem-solving abilities.
• Ability to lift and move up to 20 pounds as required.
• Willingness to commute to Midtown, NY offices as needed.
• Demonstrated ability to work independently and collaboratively in a dynamic environment.