Executive Assistant

Overview

• Provide comprehensive administrative support to the Business Development team in a fast-paced, professional environment.
• Coordinate schedules, meetings, and travel arrangements across multiple time zones with efficiency and discretion.
• Assist in preparing presentation materials and organizing client meetings and events.
• Support onboarding processes for new team members, including IT setup and training coordination.
• Collaborate with international teams to ensure seamless communication and operations.
• Maintain professionalism and confidentiality in all interactions and communications.
• Contribute to special projects and initiatives, demonstrating adaptability and problem-solving skills.

Key Responsibilities & Duties

• Manage complex calendars and schedule meetings for executives and the Business Development team.
• Coordinate travel arrangements, conference bookings, and logistics for team activities.
• Prepare and circulate meeting minutes, ensuring accurate documentation of discussions.
• Organize internal meetings to support ongoing projects and fundraising efforts.
• Handle sensitive information with discretion and uphold confidentiality standards.
• Communicate effectively on behalf of executives, both verbally and in writing.
• Collaborate with global team members to ensure operational efficiency and alignment.

Job Requirements

• Bachelor’s degree preferred, with a minimum of 5 years of executive-level administrative experience.
• Experience in financial services or similar fast-paced industries is advantageous.
• Proficiency in Microsoft Office Suite and calendar/email systems like Outlook or Google Workspace.
• Exceptional organizational skills and ability to manage competing priorities effectively.
• Strong attention to detail and ability to maintain composure under pressure.
• Excellent verbal and written communication skills for professional interactions.
• Demonstrated ability to exercise sound judgment, discretion, and confidentiality.