International Programs Specialist

Overview

• Support international programs by coordinating logistics, communications, and administrative tasks to ensure seamless execution of global initiatives.
• Collaborate with multidisciplinary teams to manage travel arrangements, meetings, and program activities for international scholars.
• Promote exchange and resident programs to the global community, enhancing visibility and participation.
• Maintain detailed records and documentation for program participants and activities to ensure compliance and accuracy.
• Assist with financial tasks, including processing reimbursements and tracking program budgets.
• Develop partnerships with training centers to expand hosting opportunities for international programs.
• Contribute to program evaluation through surveys and outcomes assessments to drive continuous improvement.
• Support the marketing and outreach efforts to increase engagement and awareness of international initiatives.

Key Responsibilities & Duties

• Manage communications, including responding to inquiries and maintaining international program inboxes.
• Coordinate application processes, database management, and selection procedures for scholar exchange programs.
• Collaborate with guest speakers, vendors, and participants to ensure smooth program execution.
• Draft correspondence, reports, agendas, and materials related to international activities.
• Organize international meetings and educational events during annual gatherings.
• Coordinate shipping of exhibit booth materials and donations to designated locations.
• Administer group membership processes for international organizations and facilitate member communications.
• Support special projects and collaborate across departments to achieve program goals.

Job Requirements

• Bachelor’s degree required, preferably in a related field such as international studies or administration.
• 3-4 years of administrative experience, ideally within international programs or similar roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent interpersonal and communication skills for effective collaboration and stakeholder engagement.
• Ability to adapt to changing priorities and work cross-functionally in a dynamic environment.
• Cultural awareness and sensitivity to global perspectives and diverse backgrounds.
• Professional demeanor and ability to interact with high-level individuals and organizations.