Office Assistant

Overview

• Support daily office operations in a professional, fast-paced environment, ensuring seamless administrative processes and visitor interactions.
• Coordinate vendor services and property management to meet office needs efficiently and effectively.
• Manage office supplies, mail distribution, and inventory organization to maintain optimal functionality.
• Arrange catering and setup for meetings and corporate events, ensuring smooth execution.
• Maintain office equipment, troubleshooting issues to ensure operational efficiency.
• Respond to inbox requests and adapt communication to diverse needs and audiences.
• Deliver high-quality administrative support while working on-site to meet organizational standards.

Key Responsibilities & Duties

• Provide front desk support, welcoming visitors and managing inquiries professionally.
• Coordinate office maintenance and vendor services to ensure smooth operations.
• Procure and distribute office supplies in a timely and organized manner.
• Organize catering services and setups for meetings and events, ensuring quality standards.
• Maintain and troubleshoot office equipment to ensure uninterrupted functionality.
• Manage incoming and outgoing mail distribution efficiently and accurately.
• Monitor and replenish inventory in shared office spaces to maintain readiness.
• Adapt communication style to suit diverse audiences and situations effectively.

Job Requirements

• High School Diploma, GED, or equivalent educational qualification required.
• Minimum of one year of experience in office services or facilities roles.
• Proficiency in Microsoft Office Suite for administrative tasks and communication.
• Strong verbal and written communication skills for effective interaction.
• Ability to multitask and work independently or collaboratively in a team.
• Professional appearance and demeanor for client-facing situations.
• Capacity to work in a deadline-driven environment with attention to detail.
• On-site presence required to perform job responsibilities effectively.