Administrative Assistant

Overview

• Provide essential administrative support in a dynamic and fast-paced environment, ensuring seamless operations and effective communication across teams.
• Collaborate with a professional team, contributing to logistics, trading, and operational activities with precision and dedication.
• Engage with diverse stakeholders, including international and domestic clients, enhancing relationships and fostering efficient communication.
• Manage invoice processing, vendor coordination, and administrative tasks with attention to detail and accuracy.
• Participate in professional development initiatives, supporting career growth and preparing for expanded responsibilities.
• Utilize advanced systems like SAP for managing purchase orders, contracts, and payments, ensuring compliance and efficiency.
• Contribute to a collaborative team environment, offering guidance and support to colleagues as needed.
• Work on-site with occasional flexibility, promoting a balanced and productive work-life experience.

Key Responsibilities & Duties

• Manage and evaluate purchase orders, sales confirmations, and contracts using SAP systems for accuracy and compliance.
• Negotiate terms with customers and suppliers, ensuring favorable agreements and maintaining strong relationships.
• Prepare and review shipping documents, ensuring compliance with regulations and standards.
• Process payments to suppliers and vendors promptly, maintaining accurate financial records.
• Monitor accounts receivable, minimizing delays and optimizing financial performance.
• Oversee inventory levels in warehouses, ensuring optimal stock management and efficiency.
• Coordinate freight rates and transportation methods to achieve cost-effective delivery solutions.
• Analyze and resolve discrepancies in financial ledgers, ensuring accurate and timely adjustments.
• Collaborate with compliance teams to stay updated on relevant regulations and industry standards.

Job Requirements

• Associate of Applied Science (AAS) degree or equivalent educational background required.
• Minimum of 5 years of experience in administrative roles, preferably in logistics or trading sectors.
• Proficiency in SAP systems for managing contracts and payment processes.
• Strong communication skills for engaging effectively with diverse stakeholders.
• Advanced Excel skills for creating detailed spreadsheets and reports.
• Ability to work on-site with occasional remote flexibility as needed.
• Experience in import/export, textiles, shipping, logistics, or trading industries preferred.
• Demonstrated ability to take ownership of tasks and work independently.