Sales Administrative Assistant

Overview

• Provide essential administrative support to the sales team, ensuring seamless operations and effective communication with global stakeholders.
• Coordinate logistics and shipping activities, contributing to efficient delivery processes and customer satisfaction.
• Manage invoices, correspondence, and records with precision, supporting organizational compliance and operational excellence.
• Collaborate within a professional and diverse office environment, fostering teamwork and a positive workplace culture.
• Explore growth opportunities into sales roles, managing accounts and driving business development initiatives.
• Engage in training programs to enhance skills and advance professional development.
• Utilize advanced tools like SAP and Excel for data management and operational tasks.
• Contribute to a balanced work-life environment with occasional remote work flexibility.

Key Responsibilities & Duties

• Process and manage purchase orders, sales confirmations, and contracts using SAP, ensuring accuracy and compliance.
• Negotiate terms with customers and suppliers to finalize agreements and contracts effectively.
• Prepare and verify shipping documentation for customs, brokers, and customers.
• Monitor inventory levels and coordinate with warehouses to maintain optimal stock balance.
• Negotiate freight rates with logistics providers to enhance profitability and operational efficiency.
• Analyze transportation methods to ensure timely and cost-effective deliveries.
• Prepare detailed reports and spreadsheets for invoice control and shipment tracking.
• Ensure compliance with accounting standards and customs regulations.
• Provide informal mentorship and support to team members, promoting collaboration and knowledge sharing.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 5 years of relevant experience, with 6 years preferred.
• Proficiency in SAP and Excel for efficient data management and operational tasks.
• Strong communication skills to interact effectively with diverse stakeholders.
• Experience in import/export, logistics, or trading is advantageous.
• Ability to work on-site with occasional flexibility for remote work.
• Capable of managing complex administrative tasks and resolving discrepancies efficiently.
• Open to candidates with strong numerical skills and high potential for growth.