Executive Assistant

Overview

• Provide high-level administrative support to the executive team, ensuring seamless daily operations and effective communication.
• Coordinate schedules, meetings, and travel arrangements with precision and attention to detail.
• Draft and manage correspondence, contracts, and client inquiries, maintaining professionalism and accuracy.
• Support sales activities by preparing budgets, proposals, and contracts, contributing to business growth.
• Handle office-related tasks and errands, ensuring efficient workflow and organization.
• Collaborate with team members to facilitate smooth project execution and client satisfaction.
• Engage in a dynamic and fast-paced environment within the event entertainment industry.
• Travel domestically and internationally as required to support executive functions.

Key Responsibilities & Duties

• Manage executive calendars, prioritize appointments, and ensure optimal time management.
• Oversee email communications, draft responses, and ensure timely follow-ups.
• Prepare detailed budgets, proposals, and contracts to support strategic initiatives.
• Coordinate comprehensive travel logistics, including flights, accommodations, and itineraries.
• Perform administrative tasks, including expense report management and document organization.
• Assist with personal and office-related errands, ensuring operational efficiency.
• Collaborate with internal teams to ensure project success and client satisfaction.
• Anticipate executive needs and proactively prepare for upcoming tasks and challenges.

Job Requirements

• Bachelor of Arts (BA) degree required, showcasing strong academic foundation.
• Minimum of 2 years of experience in administrative or executive assistant roles; 5 years preferred.
• Proficiency in Google Workspace and Microsoft Office Suite for efficient task management.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Strong verbal and written communication skills, ensuring clear and professional interactions.
• Ability to thrive in high-pressure environments while maintaining self-motivation and focus.
• Knowledge of Salesforce is advantageous but not mandatory.
• Demonstrated trustworthiness and discretion when handling confidential information.