Senior Billing Coordinator

Overview

• Lead and optimize billing operations in a hybrid role, ensuring compliance and accuracy in legal invoicing processes.
• Collaborate with legal professionals to develop tailored billing strategies aligned with client preferences and organizational standards.
• Maintain detailed records and oversee unbilled inventory, identifying opportunities for timely and efficient billing issuance.
• Draft comprehensive invoices, including narrative summaries, for review by partners and associates to ensure precision.
• Analyze time entries and prepare detailed legal bills and memoranda for client submission.
• Investigate and validate time entry narratives to ensure compliance with billing standards and appropriateness.
• Facilitate communication between partners, clients, and billing support staff to finalize and submit accurate invoices.
• Adhere to organizational information security policies, proactively reporting potential risks to management.

Key Responsibilities & Duties

• Monitor and manage unbilled inventory, identifying and capitalizing on billing opportunities.
• Prepare and draft detailed bill narratives for partner and associate review, ensuring accuracy and compliance.
• Analyze and review time entries to draft legal bills and client memoranda effectively.
• Research and validate time entry narratives to ensure compliance with billing standards and organizational policies.
• Collaborate with partners, clients, and billing support staff to finalize and submit invoices promptly.
• Maintain and uphold firm and client information security, reporting potential risks proactively.
• Develop and nurture relationships with partners and secretaries to streamline billing processes effectively.
• Ensure adherence to organizational policies and procedures in all billing-related activities.

Job Requirements

• Bachelor's degree in a relevant field is required, demonstrating foundational knowledge in billing coordination.
• 5-10 years of experience in law firm billing or similar roles is essential for success.
• Strong written and oral communication skills are necessary for effective collaboration and reporting.
• Exceptional attention to detail and organizational skills are required to manage complex billing processes.
• Proactive and results-oriented approach to tasks is essential for operational efficiency.
• Ability to work independently and collaboratively within a team environment is crucial.
• Strong analytical and time management skills are required to meet deadlines effectively.
• Familiarity with information security policies and practices is preferred for maintaining confidentiality.