Support senior executives in a prestigious private equity firm. Manage dynamic schedules and coordinate global meetings. Enhance organizational efficiency in a fast-paced, rewarding environment.
Executive Assistant – Private Equity
in Professional Services PermanentJob Detail
Job Description
Overview
- Support senior executives at a leading private equity firm in a dynamic, fast-paced environment.
- Manage complex calendars, coordinate meetings, and ensure seamless communication across multiple time zones.
- Handle travel arrangements, including flights, lodging, and ground transportation, through company travel agency.
- Prepare and process monthly expense reports with accuracy and timeliness.
- Act as the primary contact for clients, screening and managing calls professionally.
- Maintain and update contact lists, ensuring accessibility and organization.
- Provide backup support to other executive assistants during absences or vacation periods.
- Work onsite five days a week, adhering to an 8:30 AM to 6:00 PM schedule.
Key Responsibilities & Duties
- Organize daily schedules and provide real-time updates to ensure executives stay on track.
- Coordinate internal and external meetings, including catering, guest registration, and IT setup.
- Manage and monitor dynamic calendars, tracking all necessary meeting information.
- Schedule comprehensive travel arrangements, ensuring efficiency and comfort for executives.
- Process monthly expense reports with precision and compliance to company policies.
- Answer and screen calls, acting as the main point of contact for clients.
- Maintain accurate and organized contact lists for executive use.
- Provide reliable backup support for other executive assistants as needed.
Job Requirements
- Bachelor of Arts (BA) degree is required.
- Minimum of 5 years of experience in financial services or related field.
- Preferred 7 years of experience in executive assistant roles.
- Proficiency in managing complex calendars and coordinating across time zones.
- Strong organizational skills and ability to handle multiple priorities effectively.
- Excellent communication skills, both verbal and written.
- Ability to work onsite full-time with a flexible, 24/7 mentality.
- Experience with expense reporting and travel coordination is essential.
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