Administrative Assistant

Overview

• Provide administrative support to ensure smooth office operations in a professional accounting firm.
• Handle reception duties, including managing phones, emails, and client communications.
• Perform data entry tasks and maintain accurate records and documentation.
• Assist with tax-related documentation and preparation during tax season.
• Collaborate with team members to ensure efficient workflow and task prioritization.
• Support senior administrative staff by relieving workload and managing routine tasks.
• Maintain confidentiality and adhere to data security protocols.
• Work onsite during standard hours, with extended hours during tax season.

Key Responsibilities & Duties

• Manage incoming calls, emails, and client inquiries effectively and professionally.
• Organize and maintain files, ensuring accessibility and accuracy of records.
• Assist in scheduling appointments and coordinating meetings for the team.
• Prepare and process tax documents in collaboration with the accounting team.
• Perform general office tasks, including supply management and equipment maintenance.
• Support team members with administrative tasks to enhance productivity.
• Ensure compliance with organizational policies and procedures.
• Adapt to extended working hours during peak seasons.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 2 years of administrative experience, preferably in an accounting or financial setting.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Exceptional communication skills, both written and verbal.
• Attention to detail and accuracy in handling documentation and data entry.
• Familiarity with tax procedures and accounting practices is a plus.
• Ability to maintain confidentiality and adhere to data security protocols.