International Programs Specialist

Overview

• Support international educational programs, exchange initiatives, and visiting scholar programs, ensuring seamless logistics and coordination.
• Collaborate with multiple departments to manage travel arrangements, meetings, and program schedules effectively.
• Facilitate communication with international societies and participants, addressing inquiries and providing comprehensive support.
• Assist in marketing and promotion of exchange programs, enhancing global outreach and participation.
• Coordinate financial activities, including reimbursements and budget compliance for international programs.
• Ensure compliance with travel requirements and manage logistics for international delegations and scholars.
• Develop outcomes assessment tools and administer surveys to evaluate program effectiveness.
• Support special projects and routine departmental initiatives as needed.

Key Responsibilities & Duties

• Provide administrative support, including managing communications, maintaining schedules, and coordinating travel logistics.
• Draft correspondence, reports, agendas, and briefing materials for international programs and meetings.
• Assist in the selection and tracking of exchange program applications and participant logistics.
• Coordinate travel arrangements for scholars, ensuring compliance with budgets and program guidelines.
• Facilitate communication with hosting sites and participants, ensuring smooth program execution.
• Collaborate with marketing teams to promote international educational programs effectively.
• Organize logistics for international meetings and annual events, including transportation and lodging arrangements.
• Administer group membership opportunities and coordinate related processes with international organizations.

Job Requirements

• Bachelor’s degree in a relevant field; Associate degree with equivalent experience considered.
• Minimum of 3 years of administrative support experience; 4 years preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills with attention to detail.
• Effective communication skills, both written and verbal, with a global perspective.
• Ability to manage multiple tasks and meet deadlines in a dynamic environment.
• Experience in international program coordination and logistics preferred.
• Adaptability and a collaborative approach to teamwork.