Executive Assistant

Overview

• Provide high-level administrative support to executives, ensuring efficient operations and prioritization of critical tasks.
• Coordinate complex schedules, meetings, and travel arrangements for seamless executive operations.
• Prepare, track, and reconcile expense reports with accuracy and timeliness.
• Draft and edit professional correspondence, presentations, and documents on behalf of executives.
• Monitor deadlines, action items, and deliverables to ensure organizational efficiency.
• Act as a liaison between executives and stakeholders, maintaining professionalism and discretion.
• Support team events, offsites, and leadership initiatives with logistical execution.
• Collaborate with other Executive Assistants to ensure consistent coverage and cross-team collaboration.

Key Responsibilities & Duties

• Manage complex executive calendars, resolving conflicts and anticipating needs.
• Arrange and oversee domestic and international travel, including last-minute adjustments.
• Coordinate internal and external meetings, ensuring agendas and follow-ups are handled seamlessly.
• Draft, edit, and prepare correspondence and presentations for executives.
• Monitor deadlines and deliverables to ensure organizational efficiency.
• Act as a proactive partner to executives, prioritizing time and objectives.
• Support team events and leadership initiatives with logistical execution.
• Handle sensitive and confidential information with utmost care and judgment.

Job Requirements

• Bachelor of Arts (BA) degree required.
• 4–7 years of experience supporting C-level executives, preferably in financial services or high-growth companies.
• Proficiency in Microsoft Office Suite; familiarity with collaboration tools like Zoom, Slack, and Concur is a plus.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, service-oriented mindset with a "no task too small" attitude.