Senior Administrative Assistant

Overview

• Provide critical administrative support to executives and associates in a dynamic investment-focused environment.
• Coordinate office operations, workspace planning, and reception coverage seamlessly.
• Manage complex calendars, schedule meetings, and anticipate conflicts efficiently.
• Arrange domestic and international travel itineraries and process expense reports accurately.
• Build and maintain positive relationships with internal teams, external partners, and vendors.
• Handle sensitive information with discretion and maintain professionalism in high-pressure situations.
• Utilize advanced proficiency in Microsoft Office and Concur for operational efficiency.
• Contribute to special projects and ad hoc tasks as required by the organization.

Key Responsibilities & Duties

• Provide administrative support to Vice Presidents and Associates, ensuring seamless operations.
• Coordinate calendars, schedule meetings, and manage potential conflicts proactively.
• Arrange travel itineraries, including transportation and accommodation, for executives.
• Process expense reports using Concur with accuracy and efficiency.
• Maintain positive relationships with internal and external stakeholders.
• Ensure reception coverage and workspace planning during team member travel.
• Handle sensitive information with discretion and maintain confidentiality.
• Contribute to special projects and ad hoc tasks as assigned.

Job Requirements

• Bachelor’s degree preferred, preferably in a related field.
• Minimum of 5 years of administrative experience, ideally in financial services or corporate settings.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Concur.
• Strong organizational, time-management, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proactive approach to work and ability to meet tight deadlines.
• Professional demeanor and flexibility in response to changing priorities.
• Experience in workspace planning and office operations management.