Administrative Assistant

Overview

• Support operational tasks in a dynamic law firm environment, ensuring seamless workflow and efficient processes.
• Collaborate with attorneys and staff to manage administrative duties and enhance organizational efficiency.
• Contribute to the firm's growth by implementing and maintaining effective systems and workflows.
• Work in a hybrid setting with flexibility for remote and onsite days.
• Participate in business development initiatives, supporting marketing and event coordination efforts.
• Gain exposure to legal operations and develop skills in document management and client interactions.
• Engage in professional growth opportunities within a supportive and collaborative environment.
• Contribute to the firm's mission of delivering exceptional legal services to clients.

Key Responsibilities & Duties

• Organize and maintain physical and electronic files using document management systems.
• Prepare, edit, and proofread legal documents, correspondence, and presentations.
• Coordinate billing processes, including pre-bill generation and invoice submissions.
• Assist with accounts receivable monitoring and follow-ups on collections.
• Support operational system improvements and workflow enhancements.
• Schedule and organize events, coordinating logistics and materials preparation.
• Manage office supplies inventory and liaise with building management for maintenance.
• Provide backup support to other firm departments and assist with special projects.

Job Requirements

• Bachelor of Arts (BA) degree preferred; high school diploma required.
• Minimum of 1 year of administrative experience; law firm experience preferred.
• Proficiency in Microsoft Office and Adobe Acrobat; familiarity with NetDocs preferred.
• Experience with CRM platforms like HubSpot and e-billing systems such as Bill4Time.
• Strong organizational skills and attention to detail; ability to manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Self-starter with a positive attitude and willingness to learn.
• Ability to maintain confidentiality and exercise discretion professionally.