Office Administrator

Overview

• Serve as the primary receptionist, managing front desk operations and ensuring a welcoming environment for visitors and staff.
• Provide administrative support to facilities, HR, and executive teams, assisting with meetings, mail distribution, and new hire orientations.
• Maintain office organization and functionality, ensuring workstations and common areas are presentable and well-stocked.
• Coordinate catering and meeting setups, ensuring seamless execution of events and gatherings.
• Handle incoming and outgoing mail, sorting and distributing correspondence efficiently.
• Support HR processes by printing ID cards and assisting with onboarding tasks.
• Foster a positive and professional office atmosphere, contributing to a collaborative and creative environment.

Key Responsibilities & Duties

• Manage front desk operations, greeting visitors and answering inquiries professionally.
• Assist facilities team with mail sorting, distribution, and office maintenance tasks.
• Coordinate meeting setups, including catering arrangements and room preparation.
• Support HR team with new hire orientation and onboarding processes.
• Ensure office supplies are stocked and workstations are organized and functional.
• Maintain a professional and approachable demeanor, fostering a welcoming environment.
• Collaborate with team members to ensure smooth daily operations and address any issues promptly.

Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on relevant fields preferred.
• Minimum of 1 year of experience in a mid-size professional office setting.
• Preferred 3 years of experience in administrative or office support roles.
• Strong organizational skills and attention to detail, ensuring efficient task execution.
• Excellent communication skills, both verbal and written, for effective interaction.
• Ability to multitask and prioritize tasks in a dynamic office environment.
• Positive attitude and professional demeanor, contributing to a collaborative team atmosphere.