Accounts Payable Specialist

Overview

• Contribute to a dynamic financial team as an Accounts Payable Specialist, ensuring smooth vendor payments and compliance with accounting standards.
• Develop your skills in accounts payable processes, ERP systems, and financial reporting in a collaborative environment.
• Engage in hybrid work arrangements, combining in-office collaboration with remote flexibility for optimal productivity.
• Support month-end close activities, including expense accrual reviews and reconciliations, ensuring financial accuracy.
• Assist in preparing annual 1099 forms and year-end reporting, maintaining compliance with regulatory requirements.
• Collaborate with management to refine accounting policies and enhance operational efficiency.
• Showcase problem-solving skills and adaptability by handling miscellaneous departmental tasks as needed.

Key Responsibilities & Duties

• Process vendor invoices, ensuring accuracy, authorization, and timely payment to maintain strong vendor relationships.
• Manage the accounts payable inbox, responding promptly to inquiries and facilitating efficient communication.
• Perform 3-way matching of invoices to purchase orders, ensuring compliance with financial controls.
• Prepare weekly payment schedules and reconcile vendor statements monthly to ensure financial accuracy.
• Assist in month-end close processes, including reviewing expense accruals and booking benefits allocations.
• Support management in developing and implementing accounting policies and procedures for operational improvement.
• Prepare annual 1099 forms and assist with year-end reporting tasks to ensure regulatory compliance.
• Contribute to miscellaneous departmental duties, showcasing flexibility and teamwork.

Job Requirements

• High school diploma or GED required; Bachelor’s degree in accounting or finance preferred.
• Minimum 3 years of accounts payable or general accounting experience; 5 years preferred.
• Proficiency in ERP systems (e.g., NetSuite) and advanced Excel skills.
• Strong understanding of accounting principles and accounts payable best practices.
• Excellent attention to detail and organizational skills for managing multiple priorities.
• Effective communication skills for professional interactions with vendors and internal teams.
• Team-oriented mindset with a commitment to compliance and operational excellence.
• Ability to adapt to hybrid work arrangements, balancing in-office and remote tasks effectively.