Portfolio Fund Associate

Overview

• Serve as a key member of the fund administration team, ensuring operational excellence and compliance for the client’s fund suite.
• Collaborate with internal teams and external administrators to launch new funds and onboard investors effectively.
• Provide exceptional client service by addressing inquiries and maintaining accurate fund data records.
• Support audits and financial statement preparation, ensuring compliance with regulatory requirements.
• Ensure accurate production and distribution of fund documents, including factsheets and regulatory disclosures.
• Reconcile fund NAVs, expenses, and cash flows daily, maintaining precise records and resolving discrepancies promptly.
• Assist in preparing quarterly reports for fund boards, adhering to prospectus guidelines.
• Analyze costs and assist in setting expense caps for new funds, supporting marketing initiatives.

Key Responsibilities & Duties

• Collaborate with administrators and internal teams to ensure smooth fund operations and investor onboarding.
• Perform daily reconciliations to align internal and custodian records, resolving discrepancies efficiently.
• Review fund budget accruals and integrate accurate figures into NAV calculations.
• Respond to client and vendor inquiries, maintaining high standards of service and data accuracy.
• Assist in launching exchange-traded funds, coordinating workflows with administrators and traders.
• Evaluate and improve processes, driving automation and efficiency within fund operations.
• Collaborate on projects to create new investment vehicles and maintain accurate platform data.
• Support legal and marketing teams in updating fund offering documents and addressing investor inquiries.

Job Requirements

• Bachelor’s degree in finance, accounting, or related field required.
• Minimum 2 years of experience in fund administration or related roles preferred.
• Proficiency in reconciliation processes and advanced Excel skills essential.
• Experience with portfolio accounting systems and automated reconciliation tools advantageous.
• Knowledge of fund accounting, foreign exchange transactions, and regulatory compliance beneficial.
• Strong analytical and problem-solving skills, with ability to manage multiple priorities.
• Excellent communication skills to liaise effectively with internal and external stakeholders.
• Detail-oriented and responsive, ensuring high-quality results in a fast-paced environment.