Office Assistant

Overview

• Support daily office operations in a professional environment, ensuring efficient administrative processes and excellent visitor interactions.
• Coordinate vendor services and property management to meet office needs effectively and seamlessly.
• Manage office supplies, mail distribution, and inventory organization to maintain optimal functionality and readiness.
• Arrange catering and setup for meetings and corporate events, ensuring smooth execution and high-quality service.
• Maintain office equipment, troubleshooting issues to ensure operational efficiency and uninterrupted functionality.
• Respond to inbox requests and adapt communication to diverse needs and audiences professionally.
• Deliver high-quality administrative support while working on-site to meet organizational standards and expectations.

Key Responsibilities & Duties

• Provide front desk support, welcoming visitors and managing inquiries with professionalism and efficiency.
• Coordinate office maintenance and vendor services to ensure smooth and uninterrupted operations.
• Procure and distribute office supplies in a timely and organized manner to maintain readiness.
• Organize catering services and setups for meetings and events, ensuring quality and satisfaction.
• Maintain and troubleshoot office equipment to ensure uninterrupted functionality and efficiency.
• Manage incoming and outgoing mail distribution efficiently and accurately.
• Monitor and replenish inventory in shared office spaces to maintain readiness and organization.
• Adapt communication style to suit diverse audiences and situations effectively and professionally.

Job Requirements

• High School Diploma, GED, or equivalent educational qualification required.
• Minimum of one year of experience in office services or facilities roles preferred.
• Proficiency in Microsoft Office Suite for administrative tasks and communication.
• Strong verbal and written communication skills for effective interaction and collaboration.
• Ability to multitask and work independently or collaboratively in a team environment.
• Professional appearance and demeanor for client-facing situations and responsibilities.
• Capacity to work in a deadline-driven environment with attention to detail and accuracy.
• On-site presence required to perform job responsibilities effectively and efficiently.