Healthcare Administrator

Overview

• Support departmental operations by performing administrative and business tasks in a hybrid work environment.
• Handle clerical duties including mail management, inventory control, and office supply ordering.
• Assist in maintaining departmental filing systems and client mailing lists.
• Prepare monthly service summaries, statistical reports, and confidential correspondence.
• Coordinate client transportation to social programs and events as needed.
• Ensure compliance with mandatory training and organizational standards.
• Provide excellent customer service and maintain professional communication standards.

Key Responsibilities & Duties

• Answer and screen telephone calls, providing basic information and routing to appropriate staff.
• Manage incoming and outgoing mail, ensuring proper delivery and routing.
• Maintain inventory and order office supplies, adhering to control protocols.
• Assist in data entry within electronic client record-keeping systems.
• Prepare and submit check requests, invoices, and travel expense reimbursements.
• Greet visitors and direct them to appropriate staff members.
• Support the preparation of statistical reports and departmental documentation.
• Adhere to organizational policies regarding appearance and absenteeism.

Job Requirements

• Associate’s degree or two years of college or technical school.
• Two years of related experience or equivalent education and experience.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Fluency in Russian and English is required.
• Strong problem-solving abilities and sound judgment.
• Excellent verbal and written communication skills.
• Experience working with seniors is preferred.
• Ability to multi-task and maintain organizational standards.