Sales Administrator

Overview

• Coordinate sales administration processes to ensure seamless order fulfillment and customer satisfaction within a dynamic environment.
• Support compliance and risk management operations, ensuring adherence to industry regulations and standards.
• Manage purchase orders, sales confirmations, and contracts using advanced systems and tools.
• Collaborate with suppliers and customers to negotiate terms and finalize agreements effectively.
• Prepare and review shipping documentation for customs, brokers, and financial institutions.
• Ensure timely payments and manage accounts receivable efficiently.
• Monitor inventory levels and optimize freight rates for profitability.
• Analyze transportation options to achieve cost-effective and timely deliveries.
• Provide guidance and support to team members, fostering a collaborative work environment.

Key Responsibilities & Duties

• Issue and manage purchase orders, sales confirmations, and contracts using SAP systems.
• Negotiate letters of credit with financial institutions to ensure smooth payment processes.
• Prepare and process regulatory filings to comply with customs and environmental standards.
• Create and maintain detailed reports for invoice control, shipment tracking, and inventory reconciliation.
• Communicate with compliance departments regarding regulatory updates and requirements.
• Resolve discrepancies in monthly ledgers and ensure accurate financial reporting.
• Monitor aged inventory and provide actionable insights for optimization.
• Analyze logistical challenges and propose effective solutions to enhance operations.
• Support team members during absences, ensuring continuity in operations.

Job Requirements

• Bachelor’s degree in a relevant field is required.
• Minimum of 3 years of experience in sales administration or related roles; 5 years preferred.
• Proficiency in Microsoft Office Suite and familiarity with SAP systems.
• Knowledge of compliance regulations and risk management practices.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Effective communication skills for interaction with diverse stakeholders.
• Experience in inventory management and freight rate negotiation.
• Commitment to achieving operational and financial targets while maintaining confidentiality.